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Section 1. The Cooperative Board shall be established pursuant to the Basic Plan of Service.
Section 2. For the purpose of implementing the revised Basic Plan of Service, the alphabetic rotation by three-letter code for representatives from Groups A, B, and C will begin with the library whose code immediately follows that of the current incumbent. Also for the purpose of implementing the revised Basic Plan of Service, the term of the initial Group B representative shall be one year. (This will allow for a transition to two vacancies each year, rather than a one/three split.)
Section 3. If a Cooperative Board member is absent three (3) times in a twelve-month period without approval of the Cooperative Board, that member’s position may by vote of the Board be declared vacated. If the seat is one representing Group A, B, or C, the Cooperative Board may direct that the next library in that alphabetical rotation select a representative to fill the unexpired term. If the seat is assigned to a Group D or Group E library, the Cooperative Board may ask the Board of that library to appoint a new Cooperative Board member.
Section 4. The Cooperative Board will elect, at the Cooperative Board’s annual meeting, the following officers:
1. President - The President shall preside at all meetings of the Cooperative Library Board and shall be an ex-officio member of all board committees.
2. Vice-President - The Vice President shall assume the duties of the President in case of absence or disability.
3. Secretary - The Secretary shall assume the duties of the Vice-President in case of absence or disability.
4. Treasurer
– The Treasurer shall chair the
· The officers shall be elected from the members of the Cooperative Board at the beginning of the annual meeting. The previous fiscal year's President of the Cooperative Board will conduct the election. The new officers will immediately take office upon election and shall serve for one year. No officer shall serve more than two consecutive terms in the same office.
Section 5. Regular meetings of the Cooperative Board will generally be scheduled for the second Thursday of each month. These dates, however, are subject to change if circumstances warrant. A tentative schedule of meeting dates and locations for the coming year will be presented at the Cooperative Board annual meeting.
Section 6. Special meetings may be called by the President or upon request of a majority of the members of the Cooperative Board. Purpose of the meeting shall be stated in the call.
Section 7. A simple majority of the Cooperative Library Board constitutes a quorum for the transaction of business.
Section 8. ROBERT'S RULES OF ORDER, REVISED shall be the parliamentary authority on all matters not covered by these BY LAWS.
Section 9. The order of business may be, but is not necessarily limited to, the following:
Section 10. The Cooperative Board will adhere to OPEN MEETINGS ACT 267, 1976. Representatives from all libraries may attend all meetings and may be given a voice by recognition from the President.
Section 11. The annual budget shall be adopted each year preferably in July, but in any case no later than the September Cooperative Board meeting.
Section 12. The Cooperative Board shall have an audit performed annually by an independent outside accounting firm.
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