|
Section 1. The Chairperson of the Advisory Council, subject to the approval of the Council, may appoint ad hoc committees deemed necessary. The President of the Cooperative Library Board, subject to the approval of the Board, may appoint ad hoc committees deemed necessary.
Section 2. Advisory Council Committees
1. The Nominating Committee shall be a standing committee of the Advisory Council established to prepare a slate of officers for presentation to the Advisory Council and distributed in writing to the Council no later than one week prior to the September quarterly meeting. It shall consist of the current chairperson of the Advisory Council and one representative from Groups C, D, and E (combined) and one representative from Groups A and B (combined) to be appointed by the Chairperson and announced at the June quarterly meeting.
2. The Youth Services Committee shall be a standing committee of the Advisory Council established to assist personnel of member libraries in providing services and programs to the youth within the Cooperative area. Membership is open to any person within the Cooperative. Officers shall be Chairperson; Vice-chairperson; and Secretary elected annually by the committee at their first meeting of each fiscal year. The term of office for all officers shall be one year. No officer shall serve more than two consecutive years in the same office. Each member library represented on the committee has one vote. Minutes of each meeting shall be recorded and distributed to the full Cooperative membership.
3. The Continuing Education Committee shall be a standing committee of the Advisory Council established to develop and coordinate continuing education programming for member libraries and to offer CEU credits annually for continuing education to the member libraries. Membership is open to any person within the cooperative. Officers are a Chairperson, Vice-chairperson, and a Secretary elected annually by the committee at their first meeting of each fiscal year. Each member library represented on the committee has one vote. Minutes of each meeting shall be recorded and distributed to the full Cooperative membership.
Section 3. Cooperative Board Committees
1. The Personnel Committee shall be a standing committee of the Cooperative Board established to work with the Board President to review and recommend to the Board all actions relating to personnel including, but not limited to, the hiring of a new Director when necessary; for developing annual objectives for the Director; for reviewing the establishment or abolishment of any new positions; and for annually reviewing the work performance of the Director. The committee shall consist of five regular members plus the most recent Cooperative Board Past President as an ex-officio voting member. The five regular members shall include representatives from A, B, C, D, and E libraries. Of the five regular members, three shall be current Cooperative Board members and the other two may be non-Board members. The current Cooperative Board President shall be one of the five regular members and shall chair this committee and appoint members annually. Meetings will be rescheduled if a quorum of four is not present. The Cooperative Director shall be present at all meetings. Minutes of each meeting shall be recorded and distributed to the full Cooperative membership.
2. The Finance Committee shall be a standing committee of the Cooperative Board established to work with the Cooperative Director (a) in planning and amending fiscal budgets, (b) to establish long range financial planning, and (c) to annually review the cooperative fee structure to member libraries for services, and (d) to recommend any necessary changes as part of the budget process. At the June Advisory Council meeting, the Finance Committee will lead a discussion of the current and next fiscal budget. A recommended annual budget will be presented to the Cooperative Board for approval no later than the September meeting to become effective October 1 of the new fiscal year. Membership shall consist of four representatives as appointed from the current board by the Board President. One of the four representatives shall be the Board Treasurer who shall serve as chair of the committee. Each representative shall receive one vote. Meetings will be rescheduled if a quorum of three is not present. Minutes of each meeting shall be recorded and distributed to the full Cooperative membership.
3. Planning, Policy & Services Committee shall be a standing committee of the Board established to work with the Cooperative Director to: (a) recommend both short range and long range plans for the Lakeland Library Cooperative,(b) provide continuous monitoring of cooperative policies, Bylaws, and Plan of Service, and (c) monitor the quality and need for cooperative services. Membership shall consist of thirteen members; one representative from each library in Group C, D, and E; two representatives from Group B; and three representatives from Group A. Each committee member shall have one vote. Representatives from Group B and A will be selected by caucus at the Advisory Council annual meeting. Group A and B libraries may replace representatives at any quarterly meeting for absenteeism. Officers shall be a Chairperson, appointed by the Cooperative Board President from members of the Board to serve no longer than two years, and a Secretary, who shall be elected annually at the first committee meeting of the fiscal year. Meetings will be rescheduled if a quorum of six is not present. Minutes of each meeting shall be recorded and distributed to the full Cooperative membership.
|