Social Security Numbers

282 Social Security Numbers

Effective Date: 5/12/2005

Revision Date: 5/12/2005

In compliance with Michigan's Social Security Privacy Act (P.A. 454 of 2004) Lakeland will ensure, to the extent practicable, the confidentiality of social security numbers. For the purpose of this policy, SSN refers to the use of more than 4 sequential numbers of an employee's social security number.

Lakeland will not:

Publicly display more than 4 sequential numbers of an employee's complete social security number,

Use the SSN as the primary account number for any employee,

Visibly print the SSN on any badge or card,

Require an employee to use or transmit the SSN over the internet or computer system unless the connection is secure or encrypted,

Require an employee to transmit the SSN to gain access to an internet website or computer system network unless the connection is secure, the transmission is encrypted, or a password or other authentication device is required to gain access,

Include the SSN in or on any document sent to an individual if the numbers are visible on or, with manipulation, from outside of the envelope or packaging,

Unlawfully disclose social security number.

Only personnel authorized by the Cooperative Director in written Business Office Procedures will have access to employees' social security numbers.

Documents containing social security numbers will be destroyed in an appropriate manner when no longer needed.

Penalties for unlawfully disclosing social social security numbers may include discipline up to and including dismissal and can be punishable to the extent of the law (P.A. 454 of 2004).

Policy No.  282  Issued  5/12/2005  Applicable  5/12/2005